Data Privacy Notice for Pioneer Employees
This privacy notice is designed to help Pioneer employees understand how Pioneer uses their personal information about their employment.
Personal Information Collected
We collect and process your personal information strictly in accordance with the Data Privacy Act of 2012 and for the specific purposes for which this information was collected. The data collected may include:
1. Name
2. Date of birth
3. Address
4. Email address
5. Cellphone number
6. Medical and health information
7. Financial information
8. Official identification documents
9. Employment details
10. Location (during time-in and time-out)
11. Other information relevant to your employment and benefits
Purpose of Collecting Personal Information
We collect your personal information solely for the following purposes and will not process it for any other reason:
1. To comply with relevant laws and regulations issued by the Philippine government
2. To fulfill obligations stated in your employment contract
3. To provide a better working environment and employee experience
4. To ensure the security of the company premises
5. To administer employee learning and personal development programs
6. To monitor employee compliance with Pioneer’s policies and procedures.
7. To administer and provide services related to employment and benefits
Third-Party Sharing
There may be instances where we need to share your personal information and sensitive personal information with third parties. Such sharing will be done only, when necessary, as required by law, or for the legitimate purposes related to your employment. In all cases, we will ensure that only the minimum and necessary data will be disclosed for the intended purpose.
We may share your information with government agencies and private entities (e.g., Department of Health, Social Security System, Bureau of Internal Revenue, HDMF, accredited clinics or hospitals) for the following purposes:
• To process employee benefits
• To comply with HR requirements
• To process job applications
• To support training and relevant company activities
• To comply with government requirements
In compliance with the Data Privacy Act of 2012, we shall ensure that all third parties we engage implement appropriate safeguards through contractual or other reasonable means to maintain a comparable level of data protection.
Protecting Your Information
We are committed to protecting your personal information by implementing necessary and appropriate physical, technical, and organizational measures, under the Data Privacy Act of 2012 and its implementing rules and regulations.
Retention Period
Your personal information will be stored and retained in our databases and records for as long as necessary and as mandated by relevant government agencies.
Your Privacy Rights
As a data subject, you have the right to:
1. Be informed whether your personal information is being or has been processed. Pioneer can provide general information on how we process your data, including what is collected, why, and how it is used.
2. Object to, withdraw, or modify your consent if you believe your data is incomplete, outdated, false, unlawfully obtained, used for unauthorized purposes, or no longer necessary. We will stop processing your data unless legally required.
3. Access and obtain a copy of your personal information in physical or electronic format, subject to our request and approval process.
4. Request correction of your data if you believe there are inaccuracies by contacting us through the information provided below.
5. Suspend, withdraw, block, remove, or request the destruction of your personal data from our systems upon providing sufficient proof of identity and justification (such as inaccuracy, unauthorized use, or when the data is no longer necessary for its intended purpose) under the Data Privacy Act of 2012.
6. File a complaint with the National Privacy Commission (NPC) if you believe your personal information has been compromised and your concerns have not been adequately addressed.
If you wish to exercise any of your rights, please contact our Data Protection Officer (DPO) at: [email protected]
Changes to Our Privacy Notice
Pioneer reserves the right to update or modify this privacy notice from time to time to reflect changes in regulatory requirements, security technology, or internal policies. If significant changes are made, we will update the effective date and, when possible, notify you via your registered email address.
This Privacy Notice was last updated on 15 July 2025
Personal Information Collected
We collect and process your personal information strictly in accordance with the Data Privacy Act of 2012 and for the specific purposes for which this information was collected. The data collected may include:
1. Name
2. Date of birth
3. Address
4. Email address
5. Cellphone number
6. Medical and health information
7. Financial information
8. Official identification documents
9. Employment details
10. Location (during time-in and time-out)
11. Other information relevant to your employment and benefits
Purpose of Collecting Personal Information
We collect your personal information solely for the following purposes and will not process it for any other reason:
1. To comply with relevant laws and regulations issued by the Philippine government
2. To fulfill obligations stated in your employment contract
3. To provide a better working environment and employee experience
4. To ensure the security of the company premises
5. To administer employee learning and personal development programs
6. To monitor employee compliance with Pioneer’s policies and procedures.
7. To administer and provide services related to employment and benefits
Third-Party Sharing
There may be instances where we need to share your personal information and sensitive personal information with third parties. Such sharing will be done only, when necessary, as required by law, or for the legitimate purposes related to your employment. In all cases, we will ensure that only the minimum and necessary data will be disclosed for the intended purpose.
We may share your information with government agencies and private entities (e.g., Department of Health, Social Security System, Bureau of Internal Revenue, HDMF, accredited clinics or hospitals) for the following purposes:
• To process employee benefits
• To comply with HR requirements
• To process job applications
• To support training and relevant company activities
• To comply with government requirements
In compliance with the Data Privacy Act of 2012, we shall ensure that all third parties we engage implement appropriate safeguards through contractual or other reasonable means to maintain a comparable level of data protection.
Protecting Your Information
We are committed to protecting your personal information by implementing necessary and appropriate physical, technical, and organizational measures, under the Data Privacy Act of 2012 and its implementing rules and regulations.
Retention Period
Your personal information will be stored and retained in our databases and records for as long as necessary and as mandated by relevant government agencies.
Your Privacy Rights
As a data subject, you have the right to:
1. Be informed whether your personal information is being or has been processed. Pioneer can provide general information on how we process your data, including what is collected, why, and how it is used.
2. Object to, withdraw, or modify your consent if you believe your data is incomplete, outdated, false, unlawfully obtained, used for unauthorized purposes, or no longer necessary. We will stop processing your data unless legally required.
3. Access and obtain a copy of your personal information in physical or electronic format, subject to our request and approval process.
4. Request correction of your data if you believe there are inaccuracies by contacting us through the information provided below.
5. Suspend, withdraw, block, remove, or request the destruction of your personal data from our systems upon providing sufficient proof of identity and justification (such as inaccuracy, unauthorized use, or when the data is no longer necessary for its intended purpose) under the Data Privacy Act of 2012.
6. File a complaint with the National Privacy Commission (NPC) if you believe your personal information has been compromised and your concerns have not been adequately addressed.
If you wish to exercise any of your rights, please contact our Data Protection Officer (DPO) at: [email protected]
Changes to Our Privacy Notice
Pioneer reserves the right to update or modify this privacy notice from time to time to reflect changes in regulatory requirements, security technology, or internal policies. If significant changes are made, we will update the effective date and, when possible, notify you via your registered email address.
This Privacy Notice was last updated on 15 July 2025